This Privacy Policy explains how SyllabusX, located at 1900 Campus Commons Drive #100, Reston, VA 20191 ("SyllabusX," "we," "us," or "our"), may collect, use, disclose, retain, and protect personal and professional information in connection with our websites, event websites, registration pages, contact forms, newsletters, downloadable resources, conferences, seminars, webinars, virtual events, hybrid events, in-person events, sponsorships, exhibitions, mobile or online event platforms, speaker participation, and related products or services.
This Privacy Policy should be read together with the SyllabusX Terms & Conditions and any event-specific registration terms, sponsor or exhibitor terms, speaker agreements, venue rules, privacy notices, registration confirmations, or other notices provided for a particular event or service. If a separate event-specific notice applies, that notice may provide additional information about the collection, use, or disclosure of information for that event.
This Privacy Policy applies when you access or use a SyllabusX website, register for an event, submit a form, purchase a ticket or event pass, request information, subscribe to communications, download materials, participate in a virtual or hybrid event, attend an in-person event, speak at an event, sponsor or exhibit at an event, interact with an event app or platform, scan or share a badge or QR code, communicate with us, or otherwise provide information to SyllabusX.
For purposes of this Privacy Policy, "Participant" means any attendee, delegate, registrant, speaker, moderator, master of ceremonies, chairperson, sponsor, exhibitor, visitor, student registrant, media representative, vendor, contractor, guest, supplier, or other person participating in or seeking to attend any of our events or learn about SyllabusX.
SyllabusX may collect information you provide directly, information generated through event participation, information collected automatically through our websites or digital platforms, and information received from third parties such as employers, group registrants, sponsors, exhibitors, partners, service providers, public sources, marketing providers, venues, hotels, payment processors, and event platforms.
| Category | Examples |
|---|---|
| Identity and contact information | Name, title, organization, department, mailing address, business address, email address, telephone number, mobile number, fax number, badge details, and account credentials. |
| Professional and registration information | Company name, industry, role, professional interests, registration type, event selections, sessions attended, survey answers, dietary requests, student status, organization affiliation, speaker or sponsor role, and networking preferences. |
| Payment and transaction information | Registration fees, invoice details, payment status, partial payment identifiers, transaction records, refund information, purchase history, and accounting details. Payment transactions may be processed by third-party payment processors. |
| Event interaction information | Badge scans, QR-code scans, booth visits, meeting requests, hosted-buyer appointments, session attendance, app usage, download activity, question submissions, chat activity, and survey responses. |
| Website and technical information | IP address, browser type, device type, operating system, pages viewed, referring pages, timestamps, cookie identifiers, analytics data, form submissions, and usage patterns. |
| Media and security information | Photographs, video, audio, livestream recordings, screenshots, CCTV or venue security information where applicable, incident reports, and safety-related information. |
| Marketing and communications information | Email preferences, SMS preferences, fax preferences, inquiry details, newsletter subscriptions, campaign interactions, lead source, and communication history. |
| Speaker and contributor information | Speaker biography, headshot, professional experience, organization association, presentation title, session description, slides, handouts, recordings, public statements, and related event-participation details. |
We may not collect every category of information for every person, event, website visit, or service. The information collected depends on how you interact with SyllabusX and the applicable event or service.
SyllabusX may use personal and professional information for event administration, customer service, marketing, safety, legal, operational, and business purposes. These purposes may include processing registrations and payments, issuing badges and credentials, verifying eligibility, providing event access, operating in-person, virtual, and hybrid events, delivering services, responding to inquiries, sending confirmations and event updates, facilitating networking, supporting sponsor and exhibitor participation, providing lead-retrieval services, managing hosted-buyer or meeting programs, conducting surveys, providing documentation, managing speaker participation, attracting more participants, coordinating venue or platform logistics, marketing the event's previous editions, and enforcing event rules.
We may also use information to personalize communications, improve our websites and events, analyze business performance, market SyllabusX events and services, measure campaign performance, maintain records, comply with legal obligations, protect safety and security, prevent fraud, investigate misconduct, resolve disputes, and enforce our Terms & Conditions.
SyllabusX events often include sponsors, exhibitors, speakers, vendors, partners, venues, service providers, hosted-buyer programs, networking opportunities, appointment-setting programs, event apps, digital platforms, and other Participants. Depending on the event and your interactions, SyllabusX will make certain professional, registration, contact, and event-interaction information available to these parties to operate the event, facilitate networking, provide lead-retrieval services, schedule meetings, deliver sponsored content, fulfill sponsor or exhibitor benefits, support business development, provide customer service, and follow up on expressed interests.
If you allow your badge, QR code, ticket, business card, contact details, or event credential to be scanned, exchanged, tapped, photographed, submitted, or otherwise shared with a sponsor, exhibitor, speaker, partner, attendee, or other event participant, you consent to SyllabusX sharing relevant contact, registration, professional, and event-interaction information with that participant. That participant may use your information to contact you or follow up with you subject to its own privacy policy and applicable law.
Certain sponsored sessions, exhibitor areas, virtual booths, downloads, matchmaking programs, hosted-buyer meetings, networking tools, or third-party managed areas may require your information to be provided to the applicable sponsor, exhibitor, or third-party provider as a condition of access or participation. Participants may use this information to contact you or follow up with you according to their privacy and marketing policies.
SyllabusX is not responsible for the privacy practices, marketing practices, products, services, claims, or communications of sponsors, exhibitors, partners, attendees, speakers, venues, or other third parties.
By providing your email address, telephone number, mobile number, fax number, mailing address, business card, badge information, or other contact information to SyllabusX and submitting any registration, contact, inquiry, newsletter, download, sponsorship, exhibitor, attendee, lead-generation, survey, speaker, or other form, you consent to be contacted by SyllabusX and its authorized representatives by phone call, SMS/text message, email, mail, or fax regarding registrations, events, services, promotions, updates, surveys, sponsorship opportunities, exhibitor opportunities, speaker opportunities, business opportunities, and related communications, to the extent permitted by applicable law.
Message and data rates may apply. Message frequency may vary. Consent is not a condition of purchase or event attendance where such condition is prohibited by law. You may opt out of SMS/text messages by replying STOP to a message. You may unsubscribe from marketing emails by using the unsubscribe link or instructions included in the email. You may opt out of fax communications by following the opt-out instructions in the fax or by contacting info@syllabusx.com. You may also contact info@syllabusx.com for assistance with communication preferences.
SyllabusX will process opt-out requests as soon as reasonably practicable. It may take time for changes to become effective across systems, vendors, and campaigns. If SyllabusX has already disclosed your information to a sponsor, exhibitor, partner, attendee, speaker, or other third party as described in this Privacy Policy, you may need to contact that third party directly regarding its separate communications.
Opting out of marketing communications does not opt you out of transactional or service-related communications, including registration confirmations, invoices, receipts, event logistics, event safety notices, customer-service responses, legal notices, or other non-marketing, mandatory or necessary communications.
SyllabusX and its service providers may use cookies, pixels, tags, web beacons, analytics tools, advertising technologies, and similar technologies to operate our websites, remember preferences, analyze traffic, measure campaign performance, understand user behavior, improve events and services, personalize content, and support marketing or retargeting activities.
You may be able to adjust your browser settings to reject or delete cookies. Some website features may not function properly if cookies are disabled.
When you visit or log in to our website, cookies and similar technologies may be used by our online data partners or vendors to associate these activities with other personal information they or others have about you, including by association with your email. We (or service providers on our behalf) may then send communications and marketing to these email addresses. You may opt out of receiving this advertising by visiting https://app.retention.com/optout.
By attending or participating in a SyllabusX event, whether in person, online, or hybrid, you acknowledge that photographs, audio recordings, video recordings, livestreams, screenshots, transcripts, and other recordings may be captured by SyllabusX, its contractors, media partners, sponsors, exhibitors, or authorized representatives.
To the fullest extent permitted by law, SyllabusX may use a Participant's name, image, likeness, voice, statements, organization name, title, and participation in event-related media for event administration, marketing, promotional, archival, educational, editorial, internal, and business purposes, as described in the SyllabusX Terms & Conditions.
SyllabusX may continue to use previously captured, created, or published event media, marketing materials, promotional materials, announcements, websites, social posts, emails, brochures, event programs, recordings, clips, photographs, videos, speaker profiles, sponsor profiles, and other materials that identify or feature Participants, unless applicable law requires a different result or SyllabusX expressly agrees otherwise in writing.
If you have a specific concern regarding photography, video, or recording, you may contact info@syllabusx.com before the event. SyllabusX may consider reasonable requests in its discretion but is not required to modify, remove, or restrict event media except where required by applicable law or agreed in writing by SyllabusX.
If you participate as a speaker, panelist, moderator, master of ceremonies, chairperson, presenter, trainer, instructor, workshop leader, or similar contributor, SyllabusX may collect and use your name, image, likeness, voice, biography, title, organization name, professional experience, organization association, approved topic, session description, presentation title, public statements, photographs, video, audio, recordings, livestreams, screenshots, promotional clips, slides, handouts, papers, worksheets, templates, links, and other materials you choose to provide.
SyllabusX may use this information and these materials for event administration, event marketing, SyllabusX marketing, promotional materials, websites, press releases, social media, emails, brochures, advertisements, sponsor materials, archival materials, educational materials, internal materials, and other business purposes that benefit SyllabusX or the event, subject to the SyllabusX Terms & Conditions and any separate written speaker, moderator, MC, chairperson, release, consent, or event-specific participation agreement that applies.
SyllabusX events are generally intended for professional audiences, unless otherwise stated for a specific event. SyllabusX does not knowingly collect personal information from children under the age of 13 through the website or event registration forms without legally sufficient consent. If you believe a child under 13 has provided personal information to SyllabusX without appropriate consent, please contact info@syllabusx.com.
For education-focused events, student programs, or other events where minors may be permitted, SyllabusX may require parent, guardian, school, or organizational authorization and may impose additional supervision, identification, safety, and consent requirements.
SyllabusX uses reasonable administrative, technical, and physical safeguards designed to protect information. However, no website, system, transmission, storage method, venue, or platform can be guaranteed to be completely secure. You are responsible for protecting your credentials, devices, and communications.
SyllabusX retains information for as long as reasonably necessary for registration, event operations, customer service, marketing, legal, accounting, audit, tax, security, dispute-resolution, recordkeeping, and SyllabusX's business purposes.
SyllabusX websites and events may include links, integrations, references, materials, offers, sessions, booths, hosted areas, downloads, platforms, or services provided by third parties, including sponsors, exhibitors, venues, hotels, payment processors, event platforms, analytics providers, advertisers, speakers, partners, and social media platforms. SyllabusX does not control and is not responsible for third-party websites, platforms, content, products, services, privacy practices, security practices, marketing practices, statements, or conduct.
Your interactions with third parties are solely between you and the applicable third party. You should review the third party's terms, privacy policy, and other applicable rules before providing information, making purchases, downloading materials, scanning badges, scheduling meetings, ordering venue services, or interacting with that party.
SyllabusX may update this Privacy Policy from time to time. The updated version will be posted on the website with a revised effective date or last-updated date. Your continued use of the website, submission of forms, registration for events, or participation in events after an updated Privacy Policy is posted constitutes acceptance of the updated Privacy Policy.
Questions about this Privacy Policy, privacy matters, communication preferences, opt-out requests, event registration, speaker matters, venue coordination, or other matters may be directed to:
SyllabusX
1900 Campus Commons Drive #100
Reston, VA 20191
Attn: Member Care Department
Email: info@syllabusx.com